Right to Information Act
MANUALS FOR RIGHT TO INFORMATION
INDIAN INSTITUE
OF ADVANCED STUDY RASHTRAPATI NIVAS,
SHIMLA - 171005
MANUALS FOR RIGHT TO INFORMATION
(i) Particulars
of Department's Functioning and Duties
On the 6th October
1964, the Indian Institute of Advanced Study came into being
as a Society created by the Ministry of Education, Government
of India. The following year, on the 20th of October, the
Institute was formally inaugurated at Shimla by the then
President of India, Professor S. Radhakrishnan.
The Institute aims at a free and creative inquiry into the
themes and problems of life and thought. As a residential
centre for research, it encourages creative thinking in
areas of deep human significance. The environment of the
Institute is eminently suitable for academic pursuits -
especially in select areas of the Humanities, Indian Culture,
Religion and the Social and Natural Sciences. From time
to time, other fields of research have been added. It also
has a comprehensive library, and documentation facilities.
The Objects of the Society are
(i) To establish, administer and manage the Indian Institute
of Advanced Study, which is a residential centre for free
and creative enquiry into fundamental themes and problems
of life and thought.
The functions of the Institute are:
(a) to promote creative thought in areas which have deep
human significance and to provide an environment suitable
for academic research. To undertake, organize, guide and
promote advanced research in selected subjects in the Humanities,
Indian Culture, Comparative Religion, Social Sciences, Natural
Sciences and such other areas as the Institute may, from
time to time, decide. In selecting these subjects, special
attention shall be given to areas of national relevance
and wherever possible, before selection appropriate consultations
shall be held with concerned Government departments, research
organizations etc.
(b) to provide facilities for advanced consultation and
collaboration and exhaustive library and documentation facilities;
(c) to provide all facilities including financial assistance
for advanced study for teachers and other scholars, for
specified periods to be determined in each case;
(d) to organize meetings, lectures, symposia and conferences.
Every year three seminars will be organised at Shimla, one
to expose the outcome of research at the Institute to debate
and discussion, another to generate ideas and give directions
to the research efforts of the Institute, and the third
on the theme of National Integration;
(e) to organise and conduct refresher courses, summer schools,
and such other courses which are considered necessary by
the authorities of the Institute;
(f) to invite scientists and research scholars from India
and abroad to deliver lectures or conduct research, and
to pay them such remuneration as may be considered suitable;
(g) to start, conduct, print, publish and exhibit any magazines,
periodicals, newspapers, books, pamphlets, monographs or
posters that may be considered desirable for the promotion
of the objects of the Society. Institute will be selective
in its publication programme and its publications will be
those which will contribute to the development of the identity
of the Institute.
(g) to make arrangements for pooling the results of research,
analysing and adopting them in terms of their social relevance
for the public in general and for children, adolescents
and youths in particular;
(h) to collaborate with other academic and learned or governmental
bodies for the dissemination of knowledge and promotion
of the objects of the Society;
(i) to institute and award fellowships, scholarships, studentships
and loans, monetary assistance and prizes in accordance
with the Rules and Bye-laws;
(j) to levy such fees and other charges as may be prescribed
by the Rules and Bye-laws;
(k) to establish, maintain and manage halls and hostels
for the residence of scholars, and members of the staff;
and
(l) to create academic, administrative, technical ministerial
and such other posts, considered necessary by the Institute
and to make appointments thereto in accordance with the
provisions of the Rules and Bye-laws.
(ii) to take over, with the prior approval of the Central
Government, any other Institute or Association, having objects
wholly or in part similar to those of the Institute;
(iii) to make Rules and Bye-laws for the conduct of the
affairs of the Society and the Institute and to add, amend,
vary or repeal them from time to time;
(iv) to obtain or accept grants, subscriptions, donations,
gifts, bequests from Governments, Corporations, Trusts or
any persons for the purpose of the Society;
(v) to maintain a fund to which shall be credited:
(a) all moneys provided by Central Government;
(b) all fees and other charges received by the Society;
(c) all moneys received by the Society by way of grants,
gifts, donations, benefactions, bequests or transfers; and
(d) all moneys received by the Society in any other manner
or from any other sources.
(vi) to deposit all moneys credited to the Fund in such
banks or to invest in such a manner as the Society may,
with the approval of the Central Government, decide;
(vii) to draw, make, accept, endorse and discount cheques,
notes or other negotiable instruments and for this purpose,
to sign, execute and deliver such assurances and deeds as
may be necessary for the purposes of the Society;
(viii) to pay out of the funds belonging to the Society
or out of any particular part of such funds, the expenses
incurred by the Society from time to time including all
expenses incidental to the formation of the Society and
management and administration of any of the foregoing objects
including all rents, rates, taxes, outgoings and the salaries
of the employees;
(ix) to maintain proper accounts and other relevant records
and prepare an annual statement of accounts including the
balance sheets in such form as may be prescribed by the
Central Government;
(x) to have the accounts of the Society and the Institute
audited in such manner as the Central Government may direct
and forward annually to the Central Government the accounts
of the Society certified by the auditors in the manner that
may be prescribed by the Central Government together with
the audit report thereon;
(xi) (a) to establish and maintain Superannuation Schemes
for the benefit of the employees of the Society;
(b) to give charitable aid to the teachers, staff and other
employees or former employees of the Society or their wives,
children or other dependents;
(c) to acquire, hold, dispose of and otherwise deal with
property in any manner whatsoever for the purposes of the
Society, provided that the prior approval of the Central
Government is obtained in the case of acquisition or disposal
of immovable property;
(d) to borrow and raise moneys, with the prior approval
of the Central Government, on or without security of any
mortgage, charge, hypothecation or pledge over all or any
of the immovable properties belonging to the Society or
in any other manner whatever for the purposes of the Society;
(e) to build, construct and maintain offices, houses, hostels,
schools or other buildings, and alter, extend, improve,
repair, enlarge or modify the same including any existing
building and to provide and equip the same with light, water,
drainage, furniture, fittings, instruments, apparatus and
appliances and other things for the use to which such buildings
are to be put or held in connection with the objects of
the Society; and
(f) to construct or otherwise acquire, layout, repair, extend,
alter, enlarge, improve and use any land, recreation or
playgrounds, parks or any other immovable property belonging
to or held by the Society.
(xii) to constitute committees or sub-committees to carry
out the objects of the Society;
(xiii) to delegate any or all of its powers to the Governing
Body or to any of the committees or sub-committees constituted
by it; and
(xiv) to do all such lawful acts and things whether incidental
to the powers aforesaid or not, as may be necessary to further
the objects of the Society.
2. (a) All studies and other programmes conducted
on behalf of the Society by the Institute or otherwise shall
be open to persons of either sex and of whatever race, religion,
creed, caste or class and no test or condition shall be imposed
as to religious belief or profession in admitting or appointing
members, scholars, teachers, workers or in any other connection
whatsoever; and
(b) No benefaction shall be accepted by the Society which,
in its opinion, involves conditions or obligations opposed
to the spirit and objects of the Society.
3. The Central Government may appoint one or more persons
to review the work and progress of the Society and the Institute
and to hold enquiries into the affairs thereof and to report
thereon, in such manner as the Central Government may stipulate.
Upon receipt of any such report, the Central Government may
take such action and issue such directions as it may consider
necessary in respect of any of the matters dealt in the report
and the Society or Institute, as the case may be, shall be
bound to comply with such directions.
4. The Central Government may issue such directions to the
Society or the Institute as it may consider necessary for
the furtherance of the objects of the Society or the Institute
and for ensuring their proper and effective functioning.
5. The income and property of the Society howsoever derived,
shall be applied towards the promotion of the objects thereof
as set forth in this Memorandum of Association, subject to
such conditions or limitations as the Central Government may,
from time to time, impose. No part of the income and property
of the Society shall be paid or transferred, directly or indirectly,
by way of dividends, bonus or otherwise howsoever by way of
profit, to the persons who are or at any time have been members
of the Society or Governing Body or to any of them or to any
persons claiming through them or any of them provided that
nothing herein contained shall prevent the payment, in good
faith, of remuneration to any member thereof or other person
in return for any services rendered to the Society or for
traveling allowance, halting or other similar charges.
Areas of Activities
The Institute's Memorandum of Association has identified the
perspectives that should guide research in different areas.
These are:
(a) The areas of investigation should promote inter-disciplinary
research;
(b) The themes of research should be those for which the initial
facilities required are not too expensive;
(c) The areas identified should have deep human significance;
and
(d) The principal areas should be those in which scholars
of eminence can be attracted in the initial stages, both for
the purposes of developing the methodological framework for
inter-disciplinary research and for ensuring an acceptable
quality in output that will encourage extension of such efforts
to more areas in future - provided that in selecting the projects,
attention should be given to areas of national relevance and
whenever possible, appropriate consultations should be held
with government departments, research organisations etc.,
in determining them. Each of these projects should, however,
be for a specified period and under no circumstances, the
period of such projects should be extended. At the end of
each of these projects, there should be a publication setting
out the results.
Areas of Studies
(a) Social, political and economic philosophy;
(b) Comparative Indian literature (including ancient, medieval,
modern folk and tribal);
(c) Comparative studies in philosophy and religion;
(d) Development of world-views;
(e) Education, culture, arts including performing arts and
crafts;
(f) Fundamental concepts and problems of logic and mathematics;
(g) Fundamental concepts and problems of natural and life
sciences;
(h) Studies in environment - both natural and social;
(i) Indian civilisation in the context of its Asian neighbors
and the world; and
(j) Problems of contemporary India in the context of national
integration and nation-building.
The following topics may receive special attention:
(a) Theme of Indian unity in diversity;
(b) Integrality of Indian consciousness;
(c) Philosophy of education in the Indian perspective;
(d) Advanced concepts in natural sciences and their philosophical
implications;
(e) Indian and Asian contribution to the synthesis of science
and spirituality;
(f) Indian and human unity;
(g) 'Companions' to Indian Literature;
(h) Comparative studies of the Indian epics; and
(i) Human Environment.
Inter-University Centre
for Humanities and Social Sciences
On behalf of the University Grants Commission, the Indian
Institute of Advanced Study also started functioning as the
Inter-University Centre for Humanities and Social Sciences
in April 1991.
One of the programmes of the Centre, is to select teachers
from colleges and universities to stay at the Institute as
Associates. The period of their stay is between one and three
months a year. They interact with Fellows and other scholars
at the Institute and also pursue their own research. The Associates
of the Centre participate in all the ongoing academic programmes
of the Institute.
There are two other programmes of the Centre. The first has
'Research Seminars' on front areas of research in humanities
and social sciences, which are meant primarily for young researchers
in universities and colleges. The second programme is of 'Study
Weeks' and is meant for senior teachers in universities and
colleges - and where others may also be invited to discuss
contemporary problems of national and international importance.
Publications
The Institute has over 450 publications to its credit. These
include monographs submitted by its Fellows and approved by
experts, edited proceedings of Seminars, Symposiums and Conferences
held at the Institute, lectures given by Visiting Professors,
and occasional papers presented by Fellows and visitors to
the Institute. The Institute also publishes a review journal,
Summerhill: IIAS Review, which carries reviews of books published
by the Institute and those received from outside - as well
as interviews and important information about the various
academic activities of the Institute. The Institute also publishes
another biannual journal, Studies in Humanities and Social
Sciences under the aegis of Inter University Centre for Humanities
and Social Sciences. A journal in Hindi entitled Chetna: Manav
Anusandhan Patrika has recently been launched by the Institute.
Library
The Library of the Institute is one of the finest in the country.
Its collection has been built by acquiring the private collections
of eminent scholars like R.C. Majumdar, Abdul Majid Khan,
H.C. Ray Chaudhury, and Ajit Ghosh as well as of Sir Tej Bahadur
Sapru. Developed over a period of 35 years, this now has a
collection of a little over 1.50 lakhs volumes of books, journals,
micro-films and other document.
The collection has been mainly developed in the areas of Philosophy,
Religion, Fine Arts, Sociolinguistics, Psycholinguistics,
Social and Cultural Anthropology, Socio-Economic Planning
and Development, Third World Economics, Ancient and Mediaeval
Indian History and Culture, and Modern Indian History - and
these sections are considered as outstanding. The collection
of 'back volumes' of journals is rated high by its users.
The major housekeeping operations of the library have been
computerised and its database pertaining to the books can
be accessed through the DELNET. Internet facilities are also
available to library users. At present the Institute subscribed
to about 460 journals and periodicals.
(ii) Powers and Duties of Department's Officers and Employees
POWERS OF THE CHAIRMAN
(a) The Chairman shall exercise such powers
and carry out such functions and duties as may be assigned
to him under these Rules and under the Bye-Laws of the Society
or under delegations of the Governing Body. The action taken
by the Chairman shall be reported for information at the next
meeting of Governing Body.
(b) The Chairman may, in writing, delegate such of the powers
as may be necessary, to any other member of the Governing
Body or any other officer or authority of the Society or the
Institute.
FUNCTIONS AND POWERS OF THE
DIRECTOR
(a) Subject to any directions that may be given
by the Governing Body, the Director as the principal executive
officer of the Society shall be responsible for the proper
administration of the affairs of the Society, the Institute
and Departments of the Society under the direction and guidance
of the Chairman of the Governing Body. Without prejudice to
the above, the Director shall also be responsible for the
preparation of the accounts and the budget of the Society.
(b) The Director shall, in all matters under his charge, have
the powers and duties assigned to him in these Rules and Regulations
and the Bye-Laws that may be framed or such powers and duties
as may be delegated to him by the Society or the Governing
Body.
(c) The Director shall prescribe the duties of all officers
and staff of the Society and shall exercise such supervision
and disciplinary control as may be necessary, subject to these
Rules and the Bye-Laws.
(d) It shall be the duty of the Director to coordinate and
exercise general supervision over all Research, Training,
Refresher Courses/Summer Schools and other activities under
the Society and the Institute and other organizations set
up by the Society.
(e) The Director shall exercise his powers under the direction,
superintendence and control of the Chairman.
(iii) Procedures followed in the decision making process,
including channels of supervision and accountability
The Institute is administered by a Society and a Governing
Body. These bodies are composed of eminent persons from all
walks of life.
To advise the Governing Body in Financial matters, the Institute
has a Finance Committee.
The Institute is headed by a Director, who is the Principal
Executive Officer of the Institute, is assisted in financial
and administrative matters by a Secretary, who is enjoys the
status of Head of the Office.
The Institute is funded by the Ministry of Human Resource
Development, Government of India. It generates modest funds
by the sale of its publications and the entry fee paid by
visitors to this spectacular building.
(iv) Norms set up by the Institute for discharge of its
functions
(a) The Central Civil Services (Classification, Control and
appeal) rules, 1965, the Central Civil Services (Temporary
Service) rules, 1965 and the Central civil Services (conduct)
Rules, 1964 for the time being in force, shall apply, so far
as may be, to the officers in the service of the Society,
subject to necessary modifications.
(b) In regard to all matter such as T.A. leave, increments,
pay etc., the Fundamental and Supplementary Rules framed by
the Government of India and such other Rules and Orders issued
by the Government of India from time to time will apply mutatis
mutandis to the officers of the Society.
(c) The Society shall constitute and maintain a Pension Fund
for the benefit of its employees.
(v) Rules, Regulations, Instructions, Manuals and Record
held by the Institute
One copy of the Memorandum of Association, Rules and Regulations,
and Bye- Laws of the Indian Institute of Advanced Study is
placed below.
(vi) Statement of the categories of documents held by the
Institute
(i) Agenda and Proceedings of the Meetings of: IIAS Society,
Governing Body, Finance Committee;
(ii) Annual Report of the Institute;
(iii) Memorandum of Associations, Rules and Regulations and
Bye-Laws of the Institute;
(iv) Annual Report of the Institute;
(v) Memorandum of Association, Rules and Regulations, and
Bye-Laws of the Institute, and
(vi) Brochure of the Institute.
(vii) Particulars of any arrangement that exists for consultation
with or representation by the members of the public in relation
to the formulation of its policy or implementation thereof.
Not applicable to the Indian Institute of Advanced Study Shimla.
(viii) A statement of the Boards, Councils, Committees,
and other bodies consisting of two or more persons. Whether
meetings of these boards and other bodies are open to public,
or the minutes of such meetings are accessible for public
The Institute is functioning under the Societies Registration
Act of 1860. The name of the Society is 'The Indian Institute
of Advanced Study Society' which is fully financed and governed
by the Government of India. Subject to the Rules and Regulations
and Bye-laws of the Society, the affairs of the Society are
administered, directed and controlled by a Governing Body.
To advise the Governing body in financial matters, the Institute
has a Finance Committee. The names of the members of the IIAS
Society and Governing Body are as under.
Neither the meetings of the Society, Governing Body and Finance
Committee are open to the public nor are the proceedings of
these bodies accessible to public.
(ix) Directory of the Institute's Officers and employees
List enclosed
(x) Monthly remuneration received by each officer and employees,
including the system of compensation as provided in its regulations
Statement enclosed
(xi) The budget allocation to each of its agency indicating
the particulars of all plans, proposed expenditures and reports
on disbursements made
Budget estimates for the year 2005-2006 is enclosed
(xii) The manner of execution of subsidy programmes, including
the amounts allocated and the details of beneficiaries of
such programmes
The Institute does not subsidise any programme.
(xiii) Particulars of concessions, permits or authorizations
granted by it;
This is not applicable to the Indian Institute of Advanced
Study.
(xiv) Details in respect of the information, available
to or held by it, reduced in an electronic form
The Indian Institute of Advanced Study has its web site with
the domain name www.iias.org
(xv) The particulars of facilities available to citizens
for obtaining information including the working hours of a
library or reading room, if maintained for public
The public can obtain information from the web site of the
Institute and also by contacting its Public Information Officer.
(xvi) The name, designation and other particulars of the
Public Information Officer
A.K. Sharma, Public Information Officer, Indian Institute
of Advanced Study, Rashtrapati Nivas, Shimla. Phones: 0177-2832930
(office), 0177-2774357 (resi), cell: 98160-74357.
(xvii) Such other information as may be prescribed
Academic Community:
Fellows form the core academic community of the Institute.
At present there are two categories of Fellows - National
Fellows and Fellows.
(i) The term of National Fellows is for two to three years.
(ii) The duration of Fellows ranges from a minimum of three
months to a maximum of three years. This depends on the nature
of work and its progress. Initially, however, a Fellowship
is awarded for a period of one year only.
While Fellows of the Institute are primarily engaged in their
own research on themes approved by the Institute, to further
interdisciplinary dialogue, there is also considerable formal
and informal interaction among them. From April to November,
the Fellows' Weekly Seminar is the primary forum for formal
interaction.
During their term, Fellows remain in residence from April
to November. In winter - December to March - they have the
option to engage in field-work, library and archival consultations
outside Shimla. Limited financial assistance is provided by
the Institute for this period.
At the end of term, Fellows are required to submit their completed
research work in the form of a monograph to the Institute.
The monographs submitted by them are considered for publication
by the Institute.
Selection of Fellows
Fellowships are advertised nationwide. These are also advertised
through the website of the Institute. The choice of Fellowships
is made through a committee constituted by the Governing Body.
The committee consists of experts in different areas of research
and they assist the Director in determining the academic merit
of scholars and their projects. There is a multiplicity of
approaches in the selection of Fellows - and this is not necessarily
confined to those who respond to advertisements. It is open
to the Institute to consider the names of eminent scholars
suggested by the Director, Members of the Society and Governing
Body. Talent is also identified through efforts on a regional
and sub-regional basis. The final decision for the award of
fellowships is taken by the Governing Body of the Institute.
This is done on the recommendation of a Selection Committee
under the Chairmanship of the Director.
Fellowship Grant
(a) Protection of salary in the parent department if a scholar
is employed in Universities and Government Departments.
(b) Rs.10,000/- per month (consolidated) if a scholar is unemployed/self-employed
or a foreign citizen.
(c) Between Rs. 10,000/- and Rs. 14,000/- (consolidated) if
a scholar is superannuated (pension and pensionary benefits
are admissible subject to a maximum of the last pay drawn).
Terms and Conditions of Fellowship
1. Residence at the Institute is compulsory.
2. Every Fellow is expected to submit a monograph to the Institute
on the completion of her/his term. The Institute has the first
right on its publication since it is keen that the findings
of the research done at the Institute are made accessible
to the wider world of scholarship.
3. Every Fellow, besides working for her/his project, is expected
to participate in discussions, seminars, symposia, workshops,
lectures, etc. organised by the Institute from time to time
and contributes to the overall academic life of the Institute.
4. If a Fellow leaves her/his Fellowship prematurely without
approval of the Governing Body or who does not submit the
end product of her/his research to the Institute, she/he will
not, subsequently, be associated with the Institute.
Facilities Offered to the Fellows
1. For joining the Fellowship, the Institute pays travel expenses
(upto AC II train fare). The same will apply when a Fellow
leaves the Institute at the end of the year.
2. Fellows are provided with reasonably furnished rent-free
accommodation in the cottages that form a part of the Estate.
Telephones are also provided through the EPBAX system of the
Institute. All Fellows are also provided with: (i) a study
which they have to share with one or two other fellows, (ii)
computer and internet facilities, and (iii) certain stationary
items.
3. The Institute has a well-equipped computerized library.
Depending on the availability of funds, the Institute tries
to acquire books and other research materials needed by a
Fellow for her/his individual research.
5. Form December to March, the Fellows can work elsewhere
in India, when the Institute can pay daily allowance for a
certain duration depending on the tenure of Fellowship, and
travel expense according to rules (daily allowance is not
permissible in case a Fellow decides to work in her/his home
town).
6. Medical Dispensary: Conveniently located on the premises,
the Institute has a medical dispensary with a resident Medical
Officer. This caters to the Institute family for all minor
ailments and routine medical requirements of the members of
the Institute and their families.
Apart from Fellows, other scholars also contribute to and
benefit from the Institute. They come as: (i) Visiting Professors;
(ii) Visiting Scholars; and (iii) Guest Scholars:
(i) Visiting Professors are eminent scholars invited by the
Governing Body of the Institute to deliver lectures and give
seminars at the Institute. During an in-residence stay of
up to four weeks, they also interact informally with Fellows
of the Institute.
ii) Visiting Scholars also come to the Institute on invitation.
Like Visiting Professors, they too are distinguished in their
respective fields, but their stay is limited to a week when
all facilities of the Institute are extended to them.
iii) Guest Scholars visit the Institute - subject to the availability
of accommodation. They are also welcome to utilize the facilities
on a nominal payment.
Academic Programme
The academic activity of the Institute is the research being
done by its Fellows at any given point of time. Occasionally,
the Institute undertakes interdisciplinary research projects
on which scholars from different disciplines work as a team.
Through each year, the Institute also organizes several national
level seminars on themes of contemporary relevance as well
as those of fundamental theoretical significance. Often, distinguished
scholars from abroad are also invited to these seminars. The
Institute also organised Annual Radhakrishanan Memorial Lecture.
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